• Deep clean of all office spaces.
• Twice weekly deep clean of all office & welfare spaces.
• Frequent cleaning & disinfectant of highly touched surfaces such as light switches, door handles, reception areas and welfare facilities.

• Rigorous checks by line managers to ensure that the necessary procedures are being followed.
• Weekly report recorded in Auto-Task.

• Social distancing to reducing the number of persons in any work area to comply with the two metre rule where possible.
• Redesigning processes to ensure social distancing is in place.
• Conference calls to be used instead of face to face meetings.
• Social distancing also to be adhered to in canteen and smoking areas.
• Some engineering activities mean that engineers are unable to maintain the 2 metre distance. These works are limited to engineering ‘bubbles’ and capped by duration.

• Staff to be reminded on a daily basis of the importance of social distancing both in the workplace and out. Management checks to ensure this is adhered to.
• Stop Hot Desk policy for the foreseeable future.
• Minimise the number of workers involved in these tasks.
• Engineers must work side by side or facing away from one another rather than face to face.
• Additional wipe down/cleaning of regular touched surfaces.
• Hand washing before and after touching equipment/surfaces.
• Minimise the frequency and time workers are within 2 metres of one another.
• Create ‘bubbles’ – keep engineers that cannot maintain a 2 metre distance together.
• Keep away from other workers where possible.
• Additional monitoring by line manager to ensure good practise is being maintained.
• Allow regular breaks to wash hands.

• When refuelling use single person or contactless where possible.
• Wash/sanitise hands before and after refuelling.
• Frequent cleaning of objects and surfaces ensuring adequate disposal facilities.
• Keep a box of tissues in the vehicle, if they do cough or sneeze, catch it, bin it, kill it. Santitise/ wash hands.
• Regular cleaning of vehicles.
• Remove waste and personal belongings from vehicle after use. Wipe down surfaces with anti-bacterial wipes provided.
• Number of persons travelling together is limited to 2. Engineer bubbles cannot share vehicles.

No further action at present

• Waste bins provided at each work station and within the canteen.

• Waste bins to be emptied at the end of each working day.
• Employees must wash their hands for at least 20 seconds after emptying waste bins.

• Everyone is responsible for  disposing of their own rubbish at the end of each break.
• Surfaces are wiped down with anti-bacterial wipes/sprays at the beginning and end of each use.
• Washing of hands for at least 20 seconds at the beginning and end of each break.
• Bin bags placed in bins for safe removal of waste.
• Staff numbers limited to 2 in welfare facilities at any one time.

• All high contact points will be regularly disinfected.
• Signage displayed.

• Social gathering amongst employees is discouraged whilst at work.
• Hot desk policy prohibited for the foreseeable.
• Request that companies who regularly attend our premises provide H&S and risk assessment.
• Staff discouraged from hand shaking and general close meetings.
• All visitors are strictly confined to meeting areas only.

• Visitors to our offices must be on a pre-arranged basis ONLY.
• Visitors must complete a COVID-19 questionnaire prior to visiting our sites. No questionnaire – No access.
• Where possible meetings should be conducted in the larger conference rooms.
• No visitors are allowed in shared work spaces.
• A inspection checklist has been undertaken to identify the control measures to consider reducing the risk in the workplace infections. A monitoring scheme has been put in place to ensure all employees are adhering to new policies.

• Disposable gloves are available for all employees.
• Disposable face coverings are available for all employees.

Instructions for correct use & disposal of gloves:

1. Grasp the outside of the glove with the opposite gloved hand and peel off.
2. Hold the removed glove in the gloved hand.
3. Slide the fingers of the un-gloved hand under the remaining glove at the wrist.
4. Peel the remaining glove off over the first glove and discard.
5. Clean hands with alcohol rub or hand soap.
6. Dispose of gloves in waste bins provided.

Instructions for correct use & disposal of face covering:

1. Before putting on a face covering, clean hands with alcohol based hand rub or soap and water.
2. Cover mouth and nose with mask and make sure there are no gaps between the face and mask.
3. Avoid touching the mask while using it; if you do clean your hands with alcohol rub or soap and water.
4. Do not re-use single use masks.
5. To remove face covering, clean hands with alcohol rub or soap and water. Remove it from behind (do not touch the front of the mask) discard immediately. Wash hands with alcohol rub or soap and water
   

• If anyone becomes unwell with a new continuous cough or a high temperature in the workplace they will be sent home and advised to follow the ‘stay at home’ guidance. Line managers will maintain regular contact with staff members during this time.
• If advised that a member of staff or public has developed Covid-19 and were recently on our premises the management team of the workplace will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken.

• Internal communication channels and cascading of messages through line managers will be carried out regularly to reassure and support employees in a face changing situation.
• Line managers will offer support to staff who are affected by Coronavirus or has a family member affected.