Corona Virus (CovID-19) Update

As we attempt to return to work the whole of the Connectus team are committed to making our workplaces as safe as possible for our staff, customers and anyone else who visits. Along with the guidance listed below, we will also request you complete the Visitor Form (click here to download) and email admin@connectus.org.uk not less than 24hrs ahead of your planned meeting to ensure we can permit you to enter our premises.

We will constantly liaise with our advisors and follow government advice to ensure the safety of all oy our staff, customers and visitors to our offices. If we are visiting your premises or place of work and you require us to take any further precautions, please contact admin@connectus.org.uk to enable us to discuss your required action ahead our visit.

If you have any concerns relating to our COVID-19 back to work plan please contact admin@connectus.org.uk immediately.

Risk Assessment

What the hazards?Spread of Coronavirus (Covid-19)
Who might be harmed?
  • Staff
  • Visitors
  • Cleaners
  • Contractors
  • Drivers
  • Customers
  • Suppliers
  • How might they be harmed?Transmission of the virus
    Who needs to carry out the action?J. Murray
    When is the action needed by?01/07/2020
    When was it completed by?30/06/2020
    • What are you already doing to control the risks?

      • Hand washing facilities with soap and hot running water in place.
      • Hand washing guidance displayed by hand washing facilities.
      • Provided Hand drying facilities (disposable paper towels)
      • Gel Hand sanitisers are available on all desks/working areas.
      • Pocket sized refillable hand sanitisers have been provided to all employees.
      • Regular hand sanitisation has been encouraged.
    • What further action do you need to take to control the risks?

      • Employees to be reminded on a regular basis to wash their hands for at least 20 seconds with water and soap. Also reminded to catch coughs & sneezes in a tissue – Follow Catch it, Bin it, Kill it and to avoid touching face, eyes nose or mouth with unclean hands. Tissues will be made available throughout the workplace.
      • Posters, leaflets and reading guidance to be made available throughout the workplace.
    • What are you already doing to control the risks?

      • Deep clean of all office spaces.
      • Twice weekly deep clean of all office & welfare spaces.
      • Frequent cleaning & disinfectant of highly touched surfaces such as light switches, door handles, reception areas and welfare facilities.
    • What further action do you need to take to control the risks?

      • Rigorous checks by line managers to ensure that the necessary procedures are being followed.
      • Weekly report recorded in Auto-Task.
    • What are you already doing to control the risks?

      • Social distancing to reducing the number of persons in any work area to comply with the two metre rule where possible.
      • Redesigning processes to ensure social distancing is in place.
      • Conference calls to be used instead of face to face meetings.
      • Social distancing also to be adhered to in canteen and smoking areas.
      • Some engineering activities mean that engineers are unable to maintain the 2 metre distance. These works are limited to engineering ‘bubbles’ and capped by duration.
    • What further action do you need to take to control the risks?

      • Staff to be reminded on a daily basis of the importance of social distancing both in the workplace and out. Management checks to ensure this is adhered to.
      • Stop Hot Desk policy for the foreseeable future.
      • Minimise the number of workers involved in these tasks.
      • Engineers must work side by side or facing away from one another rather than face to face.
      • Additional wipe down/cleaning of regular touched surfaces.
      • Hand washing before and after touching equipment/surfaces.
      • Minimise the frequency and time workers are within 2 metres of one another.
      • Create ‘bubbles’ – keep engineers that cannot maintain a 2 metre distance together.
      • Keep away from other workers where possible.
      • Additional monitoring by line manager to ensure good practise is being maintained.
      • Allow regular breaks to wash hands.
    • What are you already doing to control the risks?

      • When refuelling use single person or contactless where possible.
      • Wash/sanitise hands before and after refuelling.
      • Frequent cleaning of objects and surfaces ensuring adequate disposal facilities.
      • Keep a box of tissues in the vehicle, if they do cough or sneeze, catch it, bin it, kill it. Santitise/ wash hands.
      • Regular cleaning of vehicles.
      • Remove waste and personal belongings from vehicle after use. Wipe down surfaces with anti-bacterial wipes provided.
      • Number of persons travelling together is limited to 2. Engineer bubbles cannot share vehicles.
    • What further action do you need to take to control the risks?

      No further action at present

    • What are you already doing to control the risks?

      • Waste bins provided at each work station and within the canteen.
    • What further action do you need to take to control the risks?

      • Waste bins to be emptied at the end of each working day.
      • Employees must wash their hands for at least 20 seconds after emptying waste bins.
    • What are you already doing to control the risks?

      • Everyone is responsible for  disposing of their own rubbish at the end of each break.
      • Surfaces are wiped down with anti-bacterial wipes/sprays at the beginning and end of each use.
      • Washing of hands for at least 20 seconds at the beginning and end of each break.
      • Bin bags placed in bins for safe removal of waste.
      • Staff numbers limited to 2 in welfare facilities at any one time.
    • What further action do you need to take to control the risks?

      • All high contact points will be regularly disinfected.
      • Signage displayed.
    • What are you already doing to control the risks?

      • Social gathering amongst employees is discouraged whilst at work.
      • Hot desk policy prohibited for the foreseeable.
      • Request that companies who regularly attend our premises provide H&S and risk assessment.
      • Staff discouraged from hand shaking and general close meetings.
      • All visitors are strictly confined to meeting areas only.
    • What further action do you need to take to control the risks?

      • Visitors to our offices must be on a pre-arranged basis ONLY.
      • Visitors must complete a COVID-19 questionnaire prior to visiting our sites. No questionnaire – No access.
      • Where possible meetings should be conducted in the larger conference rooms.
      • No visitors are allowed in shared work spaces.
      • A inspection checklist has been undertaken to identify the control measures to consider reducing the risk in the workplace infections. A monitoring scheme has been put in place to ensure all employees are adhering to new policies.
    • What are you already doing to control the risks?

      • Disposable gloves are available for all employees.
      • Disposable face coverings are available for all employees.
    • What further action do you need to take to control the risks?

      Instructions for correct use & disposal of gloves:

      1. Grasp the outside of the glove with the opposite gloved hand and peel off.
      2. Hold the removed glove in the gloved hand.
      3. Slide the fingers of the un-gloved hand under the remaining glove at the wrist.
      4. Peel the remaining glove off over the first glove and discard.
      5. Clean hands with alcohol rub or hand soap.
      6. Dispose of gloves in waste bins provided.

      Instructions for correct use & disposal of face covering:

      1. Before putting on a face covering, clean hands with alcohol based hand rub or soap and water.
      2. Cover mouth and nose with mask and make sure there are no gaps between the face and mask.
      3. Avoid touching the mask while using it; if you do clean your hands with alcohol rub or soap and water.
      4. Do not re-use single use masks.
      5. To remove face covering, clean hands with alcohol rub or soap and water. Remove it from behind (do not touch the front of the mask) discard immediately. Wash hands with alcohol rub or soap and water
    • What are you already doing to control the risks?

      • If anyone becomes unwell with a new continuous cough or a high temperature in the workplace they will be sent home and advised to follow the ‘stay at home’ guidance. Line managers will maintain regular contact with staff members during this time.
      • If advised that a member of staff or public has developed Covid-19 and were recently on our premises the management team of the workplace will contact the Public Health Authority to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken.
    • What further action do you need to take to control the risks?

      • Internal communication channels and cascading of messages through line managers will be carried out regularly to reassure and support employees in a face changing situation.
      • Line managers will offer support to staff who are affected by Coronavirus or has a family member affected.
    • What are you already doing to control the risks?

      • Management will promote mental health & wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help.